Privacy Policy
Last Updated: April 2026
1. Introduction
Scholytics ("we", "our", or "us") is a smart school management platform designed to help educational institutions manage student and teacher data, track performance, and improve learning outcomes. This Privacy Policy explains how we collect, use, and protect information within our platform.
2. Who This Policy Applies To
This policy applies to:
- Schools and Institutions — Organizations that use Scholytics to manage their operations
- Administrators — School staff with administrative access to the platform
- Teachers and Staff — Educators who use Scholytics for classroom management
- Students — Individuals whose educational data is managed within the system
3. Information We Collect
Account Information
- School name and registration details
- Administrator contact information (name, email, phone)
- Login credentials (securely hashed)
- Billing and subscription information
Student & Teacher Data
- Student enrollment records and demographic information
- Academic performance and assessment results
- Attendance records and behavioral notes
- Teacher profiles and class assignments
Note: This data is controlled and managed by the school, not Scholytics. We act as a data processor on behalf of the school.
4. How We Use Data
Scholytics uses collected information for the following purposes:
- To operate, maintain, and improve the Scholytics platform
- To provide analytics, insights, and reporting features to schools
- To ensure platform security and prevent unauthorized access
- To communicate important updates, maintenance notices, and support responses
- To comply with legal obligations and enforce our terms of service
5. Data Ownership & Control
Schools retain full ownership of all student and teacher data uploaded to Scholytics. We act solely as a data processor, processing information only on the instructions of the school (the data controller). Schools have the ability to access, export, or delete their data at any time through the platform interface.
6. Data Sharing & Disclosure
We do not sell, rent, or trade personal data to third parties. We may share information only in the following circumstances:
- With Service Providers: Trusted third-party vendors who assist in operating our platform (e.g., cloud hosting providers) and are bound by confidentiality agreements
- Legal Requirements: When required by law, court order, or governmental regulation
- With Consent: When explicit permission is granted by the school or individual
7. Security Measures
We implement industry-standard security measures to protect data, including:
- Encryption of data in transit (TLS/SSL) and at rest
- Secure authentication and access controls
- Regular security assessments and monitoring
- Role-based permissions within the platform
8. Data Retention
Data is retained for as long as the school's account remains active. Upon account termination or upon written request, we will delete or return all school data within a reasonable timeframe, subject to any legal retention requirements.
9. User Rights
Individuals whose data is processed through Scholytics have the right to:
- Request access to their personal data
- Request correction of inaccurate information
- Request deletion of their data (subject to school policies)
- Object to or restrict certain processing activities
These requests should be directed to the school (data controller) rather than Scholytics directly.
10. Children's Data
Scholytics is designed for use by educational institutions. Schools are responsible for obtaining appropriate parental consent and ensuring compliance with applicable laws regarding the collection and processing of student data, including children's data protection regulations.
11. International Data Transfers
Scholytics operates primarily in Ghana. If data is transferred across borders, we ensure appropriate safeguards are in place to protect the data in accordance with applicable laws.
12. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify schools of significant changes via email or through the platform. Continued use of Scholytics after such updates constitutes acceptance of the revised policy.
13. Contact Information
If you have questions about this Privacy Policy or our data practices, please contact us: